WELCOME TO YOUR BENEFITS WEBPAGE!

Phone numbers and websites of all carriers is available by scrolling all the way to the bottom of this page.  A printable list is available by clicking here.

BENEFITS GUIDE 

Info on all plans in one place!

Introducing the SJECCD Benefits Guide Book!  Please click the link below for information on the District’s health and welfare package.  Feel free to download a copy (.pdf) or save the link onto your own computer, as well as share the link with your spouse or child away at college.  Information on all plans and added benefits is now available in one source, right at your fingertips 24/7.  

Whether you are a new hire or you've been with the District for years, this book contains information on District plans all in one place!

SJECCD 2022-2023 Benefits Guide

OPPOSITE SEX DOMESTIC PARTNERS NOW ELIGIBLE: 

Those of you with an opposite sex domestic partner that are registered with the State of California as Domestic Partners may now enroll your partner under the District’s plan(s).  If you are not already registered, you may do so by clicking here https://www.sos.ca.gov/registries/domestic-partners-registry/.  Simply provide a completed SISC III Member Change Form and a copy of your certificate of registry within 30 days of becoming registered or you may have to wait until the 2023 OE period unless they have a qualifying event.  

Tips to Cope with Anxiety & Stress during COVID-19 (coronavirus) 

We find ourselves in unprecedented times.  And although many of us won't get sick from this virus, it doesn't mean that these are any less stressful times.  Fear and anxiety are real, natural emotions.  For those of us (including anyone in our households) that would benefit from speaking to a professional to help us navigate through this pandemic, please see the flyer below for tips on managing those emotions as well as direction on how to get FREE counseling services.  

COVID-19/Coronavirus Flyer

For more information on what our Employee Assistance Program (EAP) provides, please scroll below to the Employee Assistance section.

ADDING OR REMOVING DEPENDENTS 

ELECTRONIC SIGNATURES TEMPORARILY PERMITTED 

workspace ergonomic resources

Working remotely is new to most of us.  Many of us have found ourselves converting our kitchen, dining, or coffee tables into work spaces, or have added a new desk and converted regular living space into a daily workspace.  Just as important as it was to you to make sure your workspace in your department was set up properly, the equipment you are using at home needs to be set up properly too.  The best way to reduce fatigue, burn out, and ultimately injury is for you to set up the tools/equipment you have, in the best way possible for you.  The following flyers will help you do that.

Think Ergonomics (desktop) - Helpful tips to help you customize your workstation when using a desktop computer.

Think Ergonomics (laptop) - Helpful tips to help you customize your workstation when using a laptop computer.

Sit/Stand Workstation - Helpful tips to assure your sit/stand device is adjusted and used properly.

Easy Ergonomics - a helpful guide put out by Cal OSHA to help you learn how to work safely and reduce your risk of injury.

Please channel any requests you may have for special or different equipment through your immediate supervisor.  If you need special assistance, feel free to email Benefits Coordinator Michelle McKay at michelle.mckay@sjeccd.edu. 

welcome new employees!!

For those of you eligible for health and welfare benefits, please review the Benefits Guide Book for information on all the benefit plans (including optional benefits) available to you.  Enrollment forms will be sent to you prior to your benefit orientation. Additional details on each plan can be found by scrolling down this page and will be discussed during your New Employee Orientation.

Benefits Guide (flip) Book

BENEFIT PLANS for active employees

Medical Plans

Anthem Blue Cross 

Anthem Blue Cross and Stanford have settled their contract retroactive to 9/1/2022 (no lapse).  If you have questions, please call Anthem directly or your doctor's office at Stanford Health.  

(Enrollment Packet for ALL benefit eligible Active employees)

Active Employee's Plan Summary including Prescription Coverage (Anthem Blue Cross)

Active Employee's Enrollment Guidebook (Anthem Blue Cross)

Costco Mail Order Prescription Form (Anthem Blue Cross Enrollees Only)

Anthem Mobile App Instructions

Anthem Hip, Knee & Spine Surgeries (Blue Distinction REQUIREMENTS)

SISC III Enrollment Form (Anthem Blue Cross) to print and sign

   SISC III Enrollment Form (Anthem Blue Cross) for digital               signatures

SISC III Membership Change Form (to add/terminate dependents, update address/name) to print and sign

     SISC III Membership Change Form (for digital signatures)

Anthem In-Network Labs (SISC)

How to Print a Temporary ID Card (Anthem Blue Cross only)

 

Kaiser Permanente 

(Enrollment Packet for ALL benefit eligible employees including Adjunct Faculty) 

Kaiser Enrollment Form (for digital signatures)

Active Employee's Plan Summary (Kaiser)

Chiropractic & Acupuncture Benefits 

Dental Plan

There is no annual cap for basic services and tiered.  Basic Services are covered at 70% (first year), then each year you use the plan your coverage increases until you hit 100%.    Orthodontia is covered at 100% up to a lifetime maximum of $3,000.  Bridges and dentures however are covered at 50%.  Below is a plan summary.  Seeing a dentist that is part of Delta's PPO Network will provide you with the least out of pocket expense.  

Delta Dental Plan Summary

Vision Plan 

VSP is our vision plan.  You get one comprehensive exam every 12 months, glasses or contact lenses every 24 months.  There is little to no out of network coverage so be sure you find a provider at www.vsp.com 

VSP Plan Summary 

VSP TruHearing Hearing Aid Discount Program

Employee Assistance Plan (EAP)

AnthemEAP plans offer confidential counseling services to all our benefit eligible employees and covered retirees, their dependents and anyone living in the employee/covered retiree's household.  Telephonic, electronic (like Facetime or Skype), and in person counseling services are available, as are legal services, financial planning services, child care assistance, elder care assistance, discounted tickets for movies and attractions, etc., as are resources for tobacco, alcohol and drug dependency and our over all emotional health and mental wellness. 

EAP Overview

AnthemEAP Pamphlet

Old EAP (MHN) vs New EAP (Anthem) Comparison Chart

Child Care Resources

Elder Care Resources

Depression Resources Flyer

LiveHealth Online Flyer

myStrength Flyer

Identity Theft Flyer

Legal & Financial Services Flyer

Substance Abuse Flyer

Work-Life Flyer

benefit plans for eligible retirees

Anthem Blue Cross -  

Retiree Plan Summary (For all Covered Retirees eff 7/1/2018)

EAP Plan (See EAP section above for more information on benefits/services available)

 

Kaiser Permanente -

Early Retiree Plan Summary (<65)

EAP Plan (information for those <65)

Senior Advantage Plan Summary (Retirees 65+)

Kaiser Senior Advantage Enrollment Form (for All Kaiser Enrollees >65)

Silver & Fit Flyer For Kaiser Senior Advantage Enrollees Only

AnthemEAP for Kaiser Senior Advantage Enrollees Only

Address, Name, and Dependent Changes:

To change your address, name, add/remove a dependent please print, complete, sign and return the form below to HR.Benefits@sjeccd.edu, fax to 408.239.8804, or mail it via the Pony or US Mail to

Michelle McKay, Human Resources, 40 South Market Street San Jose, CA  95113.

SISC III Member Change Form

Adding Dependents:

Adding an eligible dependent that is not currently covered under your medical, dental and/or vision plan requires a completed original enrollment form and:

• To add a spouse: a copy of your previous year's Federal Tax Return (first page, redacted financial info)
• To add a domestic partner: a copy of your State Registration form (applies to same sex couples only unless one is 62 or older);
• To add your child (adopted, biological, or step): a copy of his/her certified birth certificate and:

• For all plans: SISC III Member Change Form

YOU MUST ENROLL YOUR NEW DEPENDENT(S) WITHIN 30 DAYS OF THE EVENT (birth, marriage, adoption, etc.) or you may not be able to enroll them until the next regular Open Enrollment Period.  ​

Removing Dependents:

As a reminder, it is the employee’s responsibility to notify the Benefits Coordinator in Human Resources within 60 days of the event if you have a covered dependent that ceases to be your dependent; for example:

• You get divorced. 
• Your child between the ages of 19 – 25, gets married or is not a full time student at an accredited institution. (They can remain on Blue Cross or Kaiser, but not dental, vision, the EAP or life insurance). It is your responsibility to notify Human Resources timely.
• Your child becomes an active member of the military.

Failure to timely notify the District (by emailing the Benefits Coordinator in Human Resources) will result in loss of continuation coverage rights under COBRA and may include the carrier(s) billing you for services the ineligible dependent received and/or reimbursement of District paid premiums.

For specific eligibility questions contact the HR Benefits Office at extension 6713 or HR.Benefits@sjeccd.edu.

• For all plans: SISC III Member Change Form
  

Waiving Coverage 

Health Insurance Portability & Accountability Act (HIPAA): For those eligible to decline enrollment for themselves, or any employee who elected to not enroll an eligible dependent (spouse, child, domestic partner) because of enrollment in another health insurance plan, you may be able to enroll yourself and your dependents in a District plan if you or your dependents lose eligibility for that other coverage (or if the employer stops contributing toward your or your dependents' other coverage) IF you request enrollment within 30 days after your or your dependents' other coverage ends (or after the employer stops contributing toward the other coverage).  Failure to notify the Benefits Coordinator timely means you will have to wait until the next regular open enrollment period.

In addition, if you have a new dependent as a result of marriage, birth, adoption or placement for adoption, you may be able to enroll yourself and your dependents.  However, you must request enrollment within 30 days after the marriage, birth, adoption, or placement for adoption. 

To request special enrollment or obtain more information, contact Michelle McKay, Benefits Coordinator at 408.223.6713 or HR.Benefits@sjeccd.edu. 

Employees are no longer allowed to waive medical coverage for themselves (with the exception of those currently grandfathered in).  All employees must at least enroll themselves in Kaiser or Anthem Blue Cross.

life Insurance coverage for adult children

Beginning on their 21st birthday and each birth month after that until they turn 23, adult children must be a full-time student at an accredited institution to remain covered by the District's life insurance policy.  Before the last day of their birth month, a copy of their current class schedule indicating their total units, or a letter from the school stating their full-time status, and the form below must be submitted to the Human Resources Department or their life insurance coverage will end.   

Student Certification Form 

Disabled Children

If you have an adult child who is disabled, temporarily or permanently, please contact the Benefits staff in Human Resources at extension 6713 to discuss available options of keeping him/her covered UNDER ALL PLANS regardless of age and/or student status.  Adult children who become disabled after age 26 and become dependent on you may be eligible for enrollment under the District's health and welfare plans.  Please contact HR.Benefits@sjeccd.edu or call 408.223.6713 immediately for more information and required documentation.   

Keep your beneficiaries up to date

• Update your beneficiary(s) for your District paid and/or supplemental life insurance (contact HR.Benefits@sjeccd.edu for supplemental coverage);
• Update your PERS or STRS beneficiary;
• Update your legal name (if you have legally changed it with Social Security)
• Update your home address or telephone number (if you have moved or changed your number recently)
• Update your Emergency Contact information
• Pre-Designate your personal physician to treat you for work related injuries/illnesses 

Please note: due to the number of District employees, we are unable to verify the current emergency contact and/or the beneficiary(s) you have on file. If any time during the year you are unsure of who/what you listed, complete a new form(s) and submit the original(s) to Human Resources. All forms above are available all year long on this page and the Human Resources page. ​​

Flexible Spending Accounts:

Flexible Spending Account Enrollment/Change Form

Medical Care Reimbursement Account 

• The 2023 annual medical care account maximum is $3,050.00 (the annual minimum is $240.00).
• You will automatically rollover of up to $610.00 of unused 2023 contributions to be available for you to use in 2024 (even if you do not open an account for 2024).

Medical Care Reimbursement Account Flyer

Dependent Care Reimbursement Account

• The annual maximum for 2023 remains at $5,000.00

This plan allows you to accumulate pre-tax dollars to reimburse yourself for childcare expenses, and/or day care expenses for a disabled dependent while you are employed. Among the eligible expenses are after-school care or extended day programs, babysitters, elder care expenses (if elder is your dependent), preschool and summer day camp.  There is no rollover option for dependent care accounts.

Dependent Care Reimbursement Account Flyer

Transportation Account

•  The maximum MONTHLY election allowed is $300.00

This plan allows you to set pre-taxed dollars aside reimbursement of certain transportation expenses incurred as a direct result of your employment.  If you take public transportation (CalTrain, Bart, VTA, etc.). 

Transit Plan Overview Flyer

For more information about Flexible Spending Accounts including forms for additional cards, automatic deposit, and the Orthodontia Treatment Statement are available by scrolling down on this page to the Flexible Spending Account section.

IT IS THE PARTICIPANT'S RESPONSIBILITY TO ASSURE THE EXPENSES THEY USE THE PLAN FOR ARE ELIGIBLE EXPENSES AS EACH PLAN HAS STRICT LIMITATIONS ON WHEN ONE CAN CANCEL THE PLAN MID-YEAR. 

iGOE Orthodontia Treatment Statement

Form for Additional Card (for spouse)

iGOE Direct Deposit Form

Setting up your Website and iGOE App Account

Optional Forms (see below):

• iGOE Direct Deposit Form
• Form for Additional Flex Benefits Card (for spouse)
• Medical Care Worksheet
• Dependent Care Worksheet
• Orthodontia Treatment Statement - Required if the Medical Care Reimbursement Account will be used for orthodontia services for you and/or a dependent

 retirement accounts (403B & 457 plans)

Please refer to Payroll's Public Folder in Outlook for the required forms to enroll in or make changes to a 457 Deferred Compensation Account and for inquires to 403b accounts.

All permanent employees, full and part-time, and adjunct faculty are eligible to enroll in either plan. It does not matter whether you are currently a member of PERS or STRS. It also does not matter what union or constituency group to which you belong.

Plans available to you through your employment with the District (if eligible) are with one of the carriers below:

• CalPERS 457 Plan
• TIAA CREF
• Valic  

ALL ENROLLMENT FORMS ARE AVAILABLE THROUGH THE PAYROLL DEPARTMENT, PLEASE CALL THEM AT x6412 OR GO TO THEIR PUBLIC FOLDER IN OUTLOOK.

 pension plans: calpers & calstrs

PERS:

PERS Address Change Form (Complete and Mail to PERS)

PERS Website

PERS Beneficiary Designation Form

STRS:

STRS Address Change Form (Complete and Mail to STRS)

STRS Website

STRS Forms including Beneficiary Designation  

The Hartford:

Long Term Disability Insurance:

    - Academic Managers & Full-Time Faculty

    - Classified Managers, Supervisors & Confidential Employees

    - CSEA Unit Members

Life Insurance

Basic Life Insurance & Accidental Death and Dismemberment (All)

Hartford Beneficiary Form

Supplemental Life Insurance Summary (Please contact HR.Benefits@sjeccd.edu to request an enrollment form)

Estate Planning Assistance

Travel Assistance and Identity Theft

Addition Benefits/Resources from Hartford

To view the PowerPoint presentation on beneficiary designations, purchasing additional life insurance to and other benefits/services The Hartford provides eligible employees (from presentations held onsite April 14, 2015) please click the link below:

Supplemental Life Insurance Workshop, April 2015

 claim forms

VSP Out-of-Network Claim Form

iGOE Flexible Benefit Plan Reimbursement Request Form

 summary of benefits and coverage (sbc's)

Anthem Blue Cross

• For Active Enrollees including COBRA (group numbers 40911A, 409112A, 409113A)
  
• For Early Retirees <65 years old (group numbers 40911J, 40911K)

Kaiser Permanente

• Regular Active Employees including Adjunct Faculty (groups: #606394-0030ACN (Faculty), 606394-0030ALN (CSEA), and 606394-0030AMN (MSC) 
• Early Retirees <65 years old (group #60634-0029RBN, and 606394-0029ROR
  

Delta Dental

• For All Enrollees (Active & Retired) 

Summaries are not available for medical plans tied to Medicare