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Adjunct Faculty

ADJUNCT FACULTY BENEFITS PAGE


2021 Flexible Spending Account EnrollmentS 

Although the enrollment period has ended for those of you who are currently working this semester and currently have an assignment to teach in the spring '21 semester, those of you who are currently working but have not yet received an assignment can enroll once you do, however, you must submit the enrollment form to HR.Benefits@sjeccd.edu within 30 days of obtaining the assignment or call 408.223.6713 for instructions.  

The District offers three accounts:


Dependent Care Account

More flyers are available on the Benefits Webpage.

ENROLLMENT FORM

All adjunct faculty are eligible to participate, regardless of your FTE.
  • If you are scheduled to work spring 2021 but do not enroll during this special enrollment period you may not be eligible to enroll again until the 2022 plan year (based on your continued employment, spring 2022).
  • *If you do not have an assignment for spring 2021 during this enrollment period but later receive one, you can enroll at that time (within 30 days of getting the assignment) with an effective date of the first of the month after you receive the assignment or the semester begins, whichever is later. 
  • Those of you enrolled in the District’s Kaiser Plan for Adjunct Faculty automatically have your portion of the Kaiser premium deducted from your paycheck from pre-taxed dollars. 
  • Changes to your dependent(s) status may create a qualifying event for mid-year enrollments/changes. Please contact me within 30 days of any changes to your dependent(s) and/or employment status, including if your other employment has mid-year changes as you may qualify for a late enrollment or be able to make changes to your annual contribution. 
  • Plan year - January 1, 2021 through December 31, 2021
You have the ability to enroll for up to the annual maximum, however, please note that spring participants
will have their full annual election amount deducted from their paychecks in March, April, May and June,
however, you may file a claim for services received January 1, 2021 through December 31, 2021 as long
as you continue to work for the District. Your enrollment will not be processed until February 2021 so if you
have expenses on or after January 1, be sure to save your receipts so you can submit a claim for
reimbursement once your plan is set up. Your first deduction will come out of your March 2021 paycheck.

Be sure to read the plan documents so you are fully aware of the use it or lose it risks (above the automatic
roll-over benefits with the medical and transportation plans).

If you have any questions about eligible expenses, please contact Igoe directly at 800.633.8818 Option 1 or
email them at flex@goigoe.com. You may contact the Benefits Office in Human Resources at
408.223.6713 or HR.Benefits@sjeccd.edu if you have questions about enrollment; Michelle & Arleene are
available to help.

Flexible Spending Accounts are not for everyone every year so be sure to plan accordingly as there are no refunds provided and accounts can only be closed mid-year under certain circumstances.  For more information go to our 3rd Party Administrator's website at www.goigoe.com or check with the IRS. 

 

Due to COVID-19, this year electronic signatures will be accepted.  For your convenience, you may submit your form in one of the following ways.  The due date is now 30 days from when you receive your teaching assignment.


Fax to:

408.239.8804

OR

Email to:

HR.Benefits@sjeccd.edu

OR

US Mail to:

Michelle McKay, SJECCD HR

40 South Market Street

San Jose, CA  95113


LATE FORMS WILL NOT BE ACCEPTED

Your email or fax confirmation page is your proof of submission.  We will not confirm receipt until the end of the enrollment period and will contact you directly if we have any questions about your submission.



 





Kaiser Permanente

The District is pleased to offer a medical plan for adjunct faculty who qualify.  Enrollment for the plan, offered through Kaiser Permanente, is available each semester to employees and their eligible dependents.  If enrolled during spring semester, coverage is effective March 1st through August 31st; and September 1st through February 28th during fall semester.  You will be required to re-enroll/re-certify, if eligible, each semester.  The enrollment window each semester typically begins after the first full week of the semester and lasts 10 business days.  If you do not enroll during the enrollment window but later in the semester become eligible, or lose your other coverage, you may be eligible for a special enrollment period (HIPAA) provided you notify HR.Benefits@sjeccd.edu within 30 days of the qualifying event.  A qualifying events include (but are not limited to) divorce, birth of a child, loss of other coverage, and your load increasing to over 40%.  


For more information on the plan design, please click on the link below:

Kaiser Plan Summary including Chiropractic & Acupuncture Care

To qualify: 

  • You must carry at least a 40% cumulative equivalent load of a minimum full-time faculty assignment (either instructional or non-instructional) on a specific day the first month of each semester.  If your load is reduced after that time or classes are cancelled, you may still be eligible to participate or may be offered COBRA continuation coverage.
  • You may not have any other medical coverage and must sign a statement verifying that you have no other coverage.  (Those who decline/do not enroll because they have other health coverage who then lose eligibility or lose employer contributions may enroll mid-year provided they notify HR.Benefits@sjeccd.edu within 30 days of the loss of other coverage and submit the proper forms timely.)
  • You must pay at least 50% of the premium for yourself, and 100% of the premium for any eligible dependent(s). Your share of the premium is deducted from your paycheck from pre-taxed dollars.
Eligible dependents may be enrolled at full cost to the employee.  (A copy of the first page your prior year federal tax return is required to enroll your spouse; a copy of your State Registry for Domestic Partners is required to enroll your domestic partner; and birth/adoption certificates are required to enroll eligible children.  Children may be covered until their 26th birthday regardless of their dependent or student status. 

Full Monthly Premium thru September 30, 2021:
​Employee Only
​Employee + Spouse
​Employee + Child/ren
​Family
​$840.00
​$1,757.00
​$1,454.00
​$2,513.00

Of these amounts, the District will contribute 50% of the monthly Employee Only cost ($420.00).

The pre-tax deduction from your paycheck will be as follows:

​Employee Only
​Employee + Spouse
​Employee + Children
​Family
October, November, December 2020, & January 2021
​$628.25
​$2,000.00
​$1,546.00
​$3,130.75
Enrollees pay for their six months of coverage through four payroll deductions each semester (March, April, May and June during the spring and October, November, December and January in the fall).  

Those enrolled in this plan will be automatically enrolled in an employee assistance plan, AnthemEAP that offers confidential counseling services, and legal and financial planning assistance to you and anyone living in your household.  

FORMS
Kaiser Permanente Enrollment Packet for Adjunct Faculty (full packet including Plan Summary is included)
Proof of dependent eligibility if enrolling dependents (see page two of the enrollment packet)

Participants must recertify each semester to continue coverage.  


EAP Services available for all enrollees, covered dependents and anyone living in the covered employee's household (for more information, please see the EAP section on the main Benefits webpage.)


Flexible Spending Accounts: 

Transportation Account


 

If you need information regarding benefits, please contact  Arleene Miranda or Michelle McKay at HR.Benefits@sjeccd.edu or call 408.223.6713






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