May 12, 2023 - Last day to submit all requisitions for all funds to Purchasing. Requisitions for goods/services after this date will not be purchased for FY 2022-2023. YOUR CAMPUS DEADLINES MAY DIFFER FROM PURCHASING’S DEADLINE. CONTACT YOUR BUSINESS SERVICE OFFICE TO CONFIRM THE CORRECT REQUISITION DEADLINE FOR YOUR CAMPUS.
June 30, 2023 - All goods and services must be received by COB. Goods received after this date will be purchased from your FY 2023-2024 budget.
June 9, 2023 - You may start entering requisitions for FY 2023-2024 that are critical to operations and must be in place on July 1, 2023. Please remember that the requisition date must read 07/01/23.
July 1, 2023 - Requisitions for FY 2023-2024 may be processed as normal.
See the full calendar deadlines in the Purchasing Policies section below.
How do I initiate a Requisition?Before entering a requisition, you will need a valid Vendor in Colleague and all supporting documents in hand. See this guide or video tutorial for how to initiate a Requisition.
How can I hire a vendor for services such as Consulting, Marketing, Advertising, Repairs, or other services?
How can I find out if a Vendor exists in Colleague and how do I add one if they don't?
Use the mnemonic VENI to search for a Vendor in Colleague. If the vendor does not exist, request the vendor to complete a W9 & BEC form Submit forms to Purchasing to add the vendor to the Colleague database.
What is the difference between an ICA and a PSA contract and how do I know which one to use?
What insurance do I need to collect from my vendor?Refer to Purchasing Insurance Requirements section below on this webpage.
PURCHASING CONTRACT TEMPLATES
Independent Contractor Agreement (ICA)
Professional Services Agreement (PSA)
Public Works Agreement (PWA)
Contract Revision Form
Waiver of Liability Agreement - Non-Volunteer
Waiver of Liability Agreement - Volunteer
Sports Officiating Agreement and Release of Liability
PURCHASING INSURANCE REQUIREMENTS
SJECCD Contract Insurance Requirements
Insurance Requirements for Transportation Contracts
COI Reference Guide
SJECCD Insurance Matrix
PURCHASING INSTRUCTIONS & FORMS
Purchasing Procedures Overview - Training Video
Change Order Form Instructions
BPO Renewal Request Form Instructions
Purchasing Contract Procedures Flow Chart
Contract Approval Flow Chart
REQUISITION GUIDE - Purchase of Goods or Services
SJECCD Bond Procurement Guide
Square 9 Document Submission Instructions
PWC-100 Filing Instructions
Amazon Business Prime Ordering Instructions
Change Order Form
BPO Renewal Request Form
Business Enterprise Certification (BEC)
W9 Form - Oct 18
W-8BEN Form - Individuals
W-8BEN Form - Entities
Sole-Single Source or Piggyback Justification Form
Purchasing Calendar FYE 22-23
Annual Bid Thresholds
Purchase of Services - Chart of Required Documents
Purchasing Approval Matrix - CUPCCAA
Purchasing Guidelines for 508 Accessibility