Purchasing-Toolbox

ANNOUNCEMENT

FY 2020-2021 Purchasing Calendar Deadlines

  • May 28, 2021 - Last day to submit all requisitions for all funds to Purchasing, or goods/services will not be able to be purchased for FY 2020-2021.
  • June 30, 2021 - All materials and services must be received by COB. Invoices not yet received for materials and/or services provided in FY 2020-2021 by said date, must be accrued. 
  • June 9, 2021 - Requisitions for FY 2021-2022 that are critical to operations and must be in place on July 1, 2021 may be entered. Requisitions must be dated 7/1/21 or later.
  • July 1, 2021 - Requisitions for FY 2021-2022 may be processed as normal.

PURCHASING CONTRACT TEMPLATES

Independent Contractor Agreement (ICA)

Professional Services Agreement (PSA)

Public Works and Maintenance under $60k (PWM60)

Contract Revision Form

Waiver of Liability Agreement - Non-Volunteer

Waiver of Liability Agreement - Volunteer

PURCHASING INSURANCE REQUIREMENTS

Insurance Requirements for Most Contracts

Insurance Requirements Professional Services

Insurance Requirements Public Works

Insurance Requirements for Transportation Contracts

SJECCD Insurance Matrix 2020

PURCHASING INSTRUCTIONS & FORMS

Change Order Form Instructions

Change Order Form 

BPO Renewal Request Form Instructions

BPO Renewal Request Form

REQUISITION GUIDE - Purchase of Goods or Services

SJECCD Bond Procurement Guide

Square9 Purchasing Instructions

PWC-100 Filing Instructions

Sole-Single Source or Piggyback Justification Form

BEC Form (pdf) or Online Form

W9 Form - Oct 18 (pdf) or Online Form

W-8BEN Form - Individuals

W-8BEN Form - Entities

PURCHASING POLICIES

Purchasing Calendar FYE 20-21

Year End Open Encumbrances Guide

Annual Bid Thresholds

Purchase of Services - Chart of Required Documents

Purchasing Approval Matrix - CUPCCAA

Purchasing Guidelines for 508 Accessibility

SJECCD Supporting Page
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