Risk Management

​​INFORMATION

The Risk Management Department works to provide a safe and secure environment for District employees, students, and visitors; and assists with the preservation and protection of District property and assets.


The Risk Management Department is involved throughout the District on many different projects including d​istrict-based services ​such as Facilities, Campus Police, and Purchasing; and campus-based activities involving Business Services, Health Services, Athletics, and more. Some of the responsibilities include, but are not limited to:


•Administer and manage the District’s liability, property, and other insurance coverages
•Serve as the District’s liaison to the self-insurance program
•Manage claims brought against the District
•Assist with the facilitation of safety and emergency preparedness training
•Identify and assist on local, state, and federal compliance matters
•Evaluate and advise on “best practices” to reduce risk to the District
•Participate in district and campus safety committees
•Review and assist with contract language with vendors

 
Use of the forms, documents and information listed here will ensure that the San Jose Evergreen Community College District is providing a safe environment for all. 
 

“Risk is like fire: If controlled it will help you;
if uncontrolled it will rise up and destroy you.”
-Theodore Roosevelt-​​

Incident Reporting
The safety and security of our students, employees, and visitors is one of the District’s highest priorities. Please report injuries and illnesses as soon as possible using the following forms and guidelines:

 

  • Medical Incidents involving students, visitors and vendors/contractors, should be reported to the Vice Chancellor of Administrative Services, the Risk Manager, and the College President where the incident occurred using the Non-Employee Medical Incident Report Form ­­­­­­­­­­­­­­­­

 

  • Work-related injuries and illnesses involving employees, volunteers, student employees, and clinical nursing/medical assisting/dental assisting students should be reported to Michelle McKay, Benefits Analyst, Human Resources at 408-223-6713. Workers’ Compensation forms and additional information can be found at: http://www.sjeccd.edu/district-services/human-resources/workers-compensation

 

 

Personal Vehicle Use Formhttp://www.sjeccd.edu/AdministrativeServices/Documents/PERSONAL VEHICLE USE FORM_Fillable.pdfPersonal Vehicle Use FormThis form should be filled out by any District employee using a personal vehicle for District business, including field trips, at least 3 days prior to use. Dean or other supervisor must sign as Site Administrator Approval. Risk Management Forms
Request for Certificate of Insurance Formhttp://www.sjeccd.edu/AdministrativeServices/Documents/Request for Certificate of Insurance Form-11-16-2015.pdfRequest for Certificate of Insurance FormUse this form to request a Certificate of Insurance (COI) in connection with contracts, Memoranda of Understanding or other agreements. Risk Management Forms
Student Activity & Field Trip Waiver of Liabilityhttp://www.sjeccd.edu/AdministrativeServices/Documents/Student Activiity Waiver of Liability.pdfStudent Activity & Field Trip Waiver of LiabilityThis form should be filled out and signed by all students (and parents or guardians if students are minors) at least 3 days prior to their participation in school activities and field trips. Risk Management Forms
Volunteer Waiver and Agreementhttp://www.sjeccd.edu/AdministrativeServices/Documents/Volunteer_Waiver_and_Agreement_2016_09 15.pdfVolunteer Waiver and AgreementPlease have volunteers sign this form three days before the day of the event or activity. The event or activity coordinator should retain the Waiver for one year. Risk Management Forms
Contract Requirements for Buses and other Transportation Services http://www.sjeccd.edu/AdministrativeServices/Documents/Contracting Requirements for Transportation Services.pdfContract Requirements for Buses and other Transportation Services Please refer to this for the additional requirements which must be met when the District contracts for bus or other transporation services. Risk Management Policies & Procedures
Injury & Illness Prevention Programhttp://www.sjeccd.edu/AdministrativeServices/Documents/San_Jose-Evergreen_IIPP_2011.pdfInjury & Illness Prevention ProgramThe Injury & Illness Prevention Program provides District employees with information to ensure a safe work environment. Risk Management Policies & Procedures
Requirements for Certificates Of Insurance-District as Additional Insuredhttp://www.sjeccd.edu/AdministrativeServices/Documents/COI Requirements District as Additional Insured.pdfRequirements for Certificates Of Insurance-District as Additional InsuredThe District must be listed as an Additional Insured on the General Liability policy of the contractor, vendor or MOU partner. This document contains instructions for what language must be included on the Certificate of Insurance. Risk Management Policies & Procedures

​Contact

Jodi R. Marvet
Contracts & Risk Manager
(408) 270-6440

Resources

Common Administrative Procedures

AP 4300 Field Trips

AP 6530 District Vehicles

SJECCD Supporting Page
District
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